Administrative Officer

Job Objective:

Administrative Officer is to support our daily administrative operations. This role encompasses a wide range of responsibilities, including general administration, facility management, procurement, and office support to ensure smooth and efficient operations across the company.

Key Accountabilities:

1) General Administration

-Manage daily administrative and office support tasks.

-Manage office supplies inventory and ensure timely replenishment.

-Support the onboarding process for new hires in coordination with HR.

-Maintain and organize office records, documents, and filing systems (physical and digital).

-Oversee messengers and office boys in coordination with the Administration Manager.

-Keep accurate and updated records of our assets.

-Manage office assets – track, maintain, and ensure proper use of all company assets.

-Schedule and prepare meeting rooms.

2) Facility Management

-Oversee the maintenance and cleanliness of office premises.

-Liaise with building management and service providers for office repairs and facility-related concerns.

-Monitor office equipment (printers, telephones, air conditioning, etc.) and arrange service as required.

-Coordinate office space planning and seating arrangements.

3) Purchasing & Procurement

-Source, compare, and negotiate with vendors for office supplies, equipment, and services.

-Process purchase requests and prepare purchase orders in accordance with company policies.

-Maintain updated records of purchases, suppliers, and pricing.

-Ensure timely delivery and quality of goods and services.

-Manage and control petty cash according to company policy.

Qualifications, Experience, and Skills:

Minimum Qualifications:

-Bachelor’s degree in business administration, Management, or a related field.

Minimum Experience:

-Minimum of 5 years of experience in an administrative role.

-Proven experience in office management, staff supervision, and administrative support.

-Strong leadership and team management skills.

-Excellent organizational and multitasking abilities.

-Proficient in Microsoft Office Suite and other relevant software.

-Strong verbal and written communication skills.

-High level of discretion and confidentiality.

-Ability to manage budgets and financial records.

-Strong problem-solving skills and the ability to work under pressure.

-A proactive approach with the ability to anticipate needs and manage multiple priorities.