Project Manager

About Rayqube:

Rayqube is an experience-first event agency based in Dubai, UAE, with over a decade of expertise. We create memorable moments through events, exhibitions, spatial designs and technology-driven experiences, connecting your brand with your target audience in meaningful ways. Our team bridges the gap between a fast-paced world and the need for authentic connections with your teams and clients. We design immersive interactions that don’t just engage, they perform!

Role Summary:

We are looking for a proactive and detail-oriented Project Manager to support end-to-end project execution, from planning and procurement to on-ground delivery and post-event analysis. The ideal candidate will thrive in a fast-paced environment, coordinating across multiple teams to ensure seamless delivery of high-quality outcomes that exceed client expectations.

Key Responsibilities:

1.Project Planning & Scoping    

• Analyze client briefs to define scope, objectives, and deliverables
• Prepare detailed project plans including timelines, resources, and budgets.
• Develop comprehensive BOQs and risk mitigation strategies.
• Align project goals with internal stakeholders before kickoff.

2. Supplier & Procurement Management

• Identify and onboard reliable vendors and suppliers.    
• Negotiate quotations and ensure procurement stays within budget.
• Track procurement schedules and maintain quality standards.
• Ensure supplier compliance with contractual and safety requirements.

3. Cross-functional Coordination

• Coordinate between creative, production, and technical teams to maintain project alignment.    
• Lead internal planning and review meetings.   
• Maintain transparent communication channels and manage real-time collaboration tools.   
• Ensure accurate client expectations are shared across teams.

4. On-ground Execution & Delivery      

• Supervise production, fabrication, and installation activities on-site.      
• Manage logistics, manpower, and vendor coordination.
• Resolve real-time issues swiftly and ensure safety compliance.
• Deliver projects on time, maintaining top-quality standards.

5. Post-event Analysis & Documentation

• Gather client and internal feedback for continuous improvement.   
• Prepare post-event reports, analyze budgets, and document all project data.
• Recommend enhancements based on project performance insights.

6. Client Relationship Management     

• Maintain regular communication and feedback loops with clients.
• Build long-term, trust-based client relationships.
• Manage expectations effectively, balancing feasibility and client demands.

Qualifications & Experience

• Bachelor’s degree in Project Management, Business Administration, or related field.
•  7+ years of experience in project coordination or management (preferably in events, marketing, or production).   
• Strong negotiation and vendor management skills.   
• Excellent communication and interpersonal abilities.
• Strong multitasking, time management, and problem-solving capabilities.
• Has a valid UAE driving license