Administration Officer

Job Summary

The Administrative Officer is responsible for providing administrative support across the organization. This role ensures that all administrative processes are carried out efficiently, maintaining smooth office operations and supporting other departments as required. The administrative Officer will handle office correspondence, scheduling, data management, and day-to-day administrative tasks.

Key Responsibilities

-Manage office supplies, ensuring inventory is maintained and reordered as needed.

-Manage small procurement tasks for office supplies and equipment, ensuring cost-effective purchasing decisions.

-Ensure office space is clean, organized, and well-maintained.

-Handle office equipment maintenance and repairs.

-Assist in the preparation of reports, presentations, and documents for senior management.

-Act as the point of contact for internal and external stakeholders.

-Maintain filing systems, both electronic and physical, to ensure proper documentation is stored securely.

-Organize and maintain office records, ensuring compliance with data protection policies.

-Provide customer service support to visitors, clients, and vendors.

-Assist in ensuring compliance with organizational policies, procedures, and regulations.

-Support in audits and compliance checks as required.

-Oversee asset management processes, ensuring company assets (e.g., office equipment, technology, furniture) are tracked, documented, and maintained.

-Handle Petty cash and ensure proper documentation and receipts for all transactions, maintaining accurate records for audits and financial reporting.

Required Qualifications

- Minimum of 5 years of experience in an administrative role, with at least 2 years in a supervisory or managerial position.

Preferred Qualifications

- Proven experience in office management, staff supervision, and administrative support.

- Ability to manage budgets and financial records.

Skills and Competencies

-Strong leadership and team management skills.

-Excellent organizational and multitasking abilities.

-Proficient in Microsoft Office Suite and other relevant software.

-Strong verbal and written communication skills.

-High level of discretion and confidentiality.

-Strong problem-solving skills and the ability to work under pressure.

-A proactive approach with the ability to anticipate needs and manage multiple priorities.

Education and Certifications

- Bachelor’s degree in business administration, Management, or a related field.