Procurement Senior Officer

Job Scope:

Planning and managing the optimization of procurement of materials and services and managing supplier relationships, in addition to implementing the policies and procedures of procurement of materials and services as well as communicating with product and service vendors and managing supplier relationships in a manner that ensures timely and accurate delivery of required items/material to divisions and departments

Job Requirements

Education

BA in Business Administration or any related field as per the country regulations.

Experience

A minimum of two years’ experience in a related field

Language

Proficiency in both written and spoken Arabic and English languages

Duties and Responsibilities (But not limited to)

• Maintain complete updated purchasing data and pricing in the ERP system and excel sheets.
• Support relevant departments with quotations for the purpose of maintenance spare parts, instruments, raw materials and packaging materials.
• Responsible for the preparation and processing of purchase orders in accordance with company policies and procedures.
• Monitor and coordinate deliveries of items with suppliers and clearance agents to ensure delivery on time.
• Source and negotiate best purchase package in terms of price, term, delivery and service with current and new suppliers.
• Solve the problems related to the purchasing activities of all department by following up with Engineering, QC, QA, R&D, production and warehouses.
• Follow up with government agencies/authority to facilitate the shipments clearance including approvals of materials, issuing of needed letters or any other activities as the need arise.
• Handle and monitor of claims for defective, shortage or missing parts.
• Follow up with related departments for the approving of vendors, package and raw material specifications and receiving of films for printing purposes.
• Follow up on bank issues and payments.
• Coordinate and follow up with clearance, insurance and shipping agents to facilitate the shipments clearance.
• Follow up with warehouses for the receipt of materials and comparing orders with actual shipment.
• Process purchase requisitions and placing various purchase orders with suppliers as per the agreed policies and procedure.
• Maintain records of purchase orders updated and in an organized manner.
• Follow up on issuing LC’s, releasing payments with banks by finance in accurate and a timely manner to ensure a long-term relationship and effective partnership with vendors.