Admin Assistant & HSSE Officer - Gulf Agency Company

The candidate will oversee the company’s day-to-day HSSE activities in accordance with the latest local legislation of authorities governing these matters, client requirements, and Group HSSE Guidelines & will provide support in the various human resource functions, which include staffing, training and development, performance monitoring and employee counseling.

HSSE Tasks:

·         Conduct internal HSSE inspections & audits including Fire Extinguishers, First Aid Kit, Office, Security, and Land Transportation.

·         Conduct external HSSE audits on suppliers.

·         Monitor the risk assessment for the office and others.

·         Report all incidents and near misses on the QHSSE system.

·         Conduct Fire Drills and check the timing and that all measures have been implemented properly. 

Administrative Tasks:

·         Prepare Board Meeting documents and reports.

·         Organize the management meetings & appointments and prepare official letters.

·         Manage stationary and maintain sufficient stationary inventory.

·         Arrange couriers’ bookings of the company.

·   Arrange company guests’ reservations & transportation during their stay in Jordan and manage Amman Hotels contracts and bookings.

·         Responsible for selecting and ordering company Giveaways.

·         Direct the phone calls of the company landline and emails of the generic email to the intended person.

·         Maintain a proper filing system of the management and the official records and documents. 

HR Tasks:

·         Assist in the processes of employee designation & resignation.

·         Select the suitable training centers to use and register staff in courses & workshops.

·    Obtain employees’ evaluations of the training courses and obtain managers’ evaluations of the employees’ performance after attending the courses.

·         Request additions/deletions of the insurances, in addition, to raising and following up on insurance claims.

·         Ensure that employees’ vacations and leaves are properly accounted for

·         Handling employees’ issues with Zain.

·         Prepare reports and/or presentations regarding KPIs and attendance. 

Quality Tasks:

·         Conduct Customer Satisfaction Surveys in addition to following up and filling out International Moving and Master surveys.

·         Conducting a risk assessment of the suppliers and evaluating their questionnaires on the Supplier Vetting System (SVS).

Things you can expect from working with us:

·         A chance to learn from colleagues with extensive work experience in the logistics industry.

·         Comfortable working environment & offices located in the Abdali project.

·         Competitive salary alongside the 13th & 14th salaries.

·         Since your health matters to us, you will be insured under our Health, life & cancer insurance policies.