Senior Administrative Assistant

Role Summary

In this position, the Senior Administrative Assistant will ensure the efficient coordination of departmental operations by organizing processes, managing documentation, and supporting daily business activities. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities while maintaining high standards of accuracy and professionalism.

Main Responsibilities (including but not limited to)

1.Operational Coordination & ProcessOversight

• Coordinate and organize daily operational processes to ensure smooth workflow.
• Follow up on task implementation and monitor progress against deadlines.
• Support process improvements to enhance efficiency and structure.

2.Reporting & Documentation

• Prepare periodic reports, dashboards, and presentations.
• Draft official correspondence and internal communications.
• Ensure documentation is accurate and aligned with company standards.

3.Records & Data Management

• Maintain accurate and confidential records, files, and databases.
• Organize documentation related to ongoing and new projects.
• Ensure proper archiving and secure handling of sensitive information.

4.Travel Coordination

• The responsibility of handling travel arrangements, including ticket booking and coordination of all travel-related requirements.
• Coordinate travel itineraries and ensure all travel logistics are organized efficiently.
• Maintain records of travel bookings and related documentation.

Key Requirements:

Work Experience: 5+ years of experience in administration.

Highly organized, proactive, and detail oriented.

Ability to work under pressure and manage multiple priorities.

Confidentiality and integrity in handling sensitive information.

Education:

Bachelor’s degree in business administration, or related field.

Language: Perfect command of both spoken & written in English and Arabic.

Competencies

▪ Believe in Magic:

Being enthusiastic and committed to what you are doing inside the organization. Stay

focused & continually aim to improve / reach success no matter what setbacks are on

your way.

▪ Always Bring “A” Game:

High level of optimism and a "can do" Orientation. A willingness to support and be a

part of a team in multiple activities and stay motivated to accomplish the goal while

facing obstacles. Works effectively with and supports colleagues, fostering a positive

and collaborative environment.

Being customer focuses on having the ability to understand internal/external needs

and concerns in the short too long term and to provide sound recommendations

and/or solutions. Focusing efforts on understanding, meeting, and exceeding customer

needs.

▪ Get it done. RIGHT:

Consistently achieves high levels of results while setting standards of excellence &

quality. Seizes all opportunities to get the job done. Pay attention to details and pursue

quality in accomplishing tasks.

▪ Be Real:

Behave in an honest, fair, and ethical manner. shows consistency in words and actions.

model’s high standards of ethics. Earning others’ trust and respect through consistent

honesty and professionalism in all interactions.

▪ Be Creative:

Ability to generate non-traditional yet practical ideas that would serve a business

purpose and identify & develop

new methods, approaches, systems or tools that best suit different situations and

generate business results. Moreover, ability to multitask and take initiative.

▪ Learn & Teach:

Fostering learning and development culture. Willingness to delegate responsibility, work

with others, and coach to develop their capabilities.