Accountant

Terre des hommes - Lausanne is seeking a qualified Accountant based in Beirut.

General Responsibilities (Overall purpose)

JOB DESCRIPTION

Under the direct management of the Country Office Finance Coordinator

• Supervises the Country Office general accounting unit operations by controlling and verifying the accuracy and effectiveness in all the accounting tasks & financial transactions, and ensure it’s compliance with the country legal framework and sound accounting principles, TDH internal procedures, legal requirements and donor guidelines.

• Will be responsible for the accountancy consolidation, checking, closing and sharing with HQ, Follow up and liaision the monthly and yearly tax related issues with Ministry of finance, Prepare the annual report for Ministry of Finance and Interior,Assist as needed the focal point for all audits.

General Principles

The incumbent commits to observe discretion on any information related to the organization functioning. She/he will conduct her/his duties in respect of the Charter of Terre des hommes (Tdh) and Tdh Safeguarding Policy. She/he commits to ensure high level of children participation and will always work in the best interest of the child.

Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct her/his activities and engagements without preoccupation of political, racial or religious affiliation.

Specific Responsibilities / Context (Tasks)

Team Management:

• Ensure the capacity building and appraisal of the country office Accountants, from the recruiting to the end of service. Use the good practices so that his/her team respects the values of Tdh

• Set objectives for his/her unit & team.

• Plan, assign, and review staff’s work

• Ensure timely share of information and updates among his/her team.

Accountancy:

• In close collaboration with Field Accountants in the Country Office, gathers monthly accounting reports (cash books, bank books, cash inventory, bank reconciliation and bank statement, SAGA backups and parameters if applicable) as per the deadline, makes required double check and corrections and gives feedbacks to the concerned people.

• Ensuring that the accounting procedures are properly followed on a regular basis.

• Provides guidance and monitors the Accountant’s daily tasks in cash handling.

• Double check cash inventories, bank reconciliations.

• Check the open positions including advances and follow with Accountants regularly and ensure that they are closed on time.

• Make sure the procedure regarding advances on salaries for expatriate staff and per diem are properly implemented.

• Close the monthly mission accountancy as per TDH accounting manuals and procedures and share with HQ, and follow with HQ until the validation or the fully monthly accounting cycle completion.

• Check that expenditures are properly allocated to the correct accounting codes as per Tdh Chart of Accounts

• Ensure proper import of the payroll database

• Check that expenditure justifications are in line with TDH rules and Lebanese Law.

• Check and supervise the hard accountancy documents and vouchers are organized in the correct order.

• Supervise the monthly archiving of all hard accountancy and soft accountancy scanning.

• Send the monthly accountancy closure report to HQ withih the set deadline .

Liaison with provincial bases:

• Acts as a focal point nationwide for all matters related to accountancy, in particular with regards to the use of Saga software, finance and accounting procedures, and accordingly plan regular visits to the bases for monitoring, trainings, and internal control.

• Ensures appropriate training to base administrators and health facilities (HF) administrators if any.

• Make sure that an appropriate flow of communication is maintained with the bases regarding all fiscal documents and information to be centralized in Kabul

• Coordinate with the Senior Finance Officer the preparation of audits for donors and local authorities when it is required.

• Ensure to have regular field visits and share the new changes, discuss the problem and find solutions, and conduct trainings, workshops where needed.

Liaison with authorities:

• Liaises with the ministry of finance for the all TDH related tax reports (monthly and yearly).

• S/he is responsible to liaise with authorities and provincial offices for all taxes related issues when needed.

• Participates of the good flow of communication with in authority, regarding all documents and information to be shared / received and followed on regular basis.

Audit:

• S/he is the direct focal point for Annual TDH auditors ( statutory)

• S/he will gather and provide the document based on the Auditors checklist and based on the TDH internal rules and regulations.

• S/he ensures that all the documents are verified and complies with the donor, TDH and authority guidelines before submitting to auditors.

• S/he is responsible to follow the management letters, prepare the action plans and justifications to auditors comments and findings.

Internal control:

• Ensure the supporting documents are valid and adequate, report any missing documents to Finance Manager/ Finance Officer

• Keepis updated lists of all distributions to the beneficiaries (such as medicines, refferels, cash assistant, kits…) and ensure that support documents for beneficiary distributions are attached to the expenditure files.

• Keeps updated accounting codes and BLs and allocations of costs (Saga parameters) and ensures that all the documents coding and allocations are according polices.

• Field visits for review of Accounting documents, procedures, and files in Tdh Lebanon project sites.

Perform any other tasks as maybe be requested by the line manager.

Competencies

The role requires the following specific “professional” competencies:

*Reference Document: Professional competencies framework

1. Strong Technical skills in finance.

2. Set and understand the legal, administrative, and financial documents.

3. Ability to track budgets and accountability in accordance to planning and deadlines.

4. Ability to increase understanding of financial issues within Country Office.

5. Ability to lead, accompany and track financial audits.

6. Ability to design budget and prepare financial reports.

Requirements for the position

As well as the following specific « professional » competencies:

• Bachelor’s degree in Finance, Economics, BBA, management or relevant subject.

• At least 5 years prior experiences in Accounting field

• Excellent of written and speaking Dari & Pashto, with good knowledge of correspondences and formal letters.

• Fluency in oral and written communication in English plus having good representation and liaising, and negotiation skills.

• Must have a good report writing skills and being able to provide accurate report on monthly basis

• Computer literacy and familiarity with Microsoft Office (Word, PowerPoint presentations, and Excel spreadsheets.

• Sense of responsibilities and highly motivation and commitment.

• Ability to work under pressure and ensure quality work with tight deadlines,

• Being self-organizer and self-starter.

• Oriented results and capability to take initiatives,

• Dynamic and flexible.

• Organized and efficient in daily tasks.