Grants and Partnerships Manager

Terre des hommes - Lausanne is seeing a qualified Grants and Partnerships Manager based in Beirut.

Job Purpose / Main Functions:

The Grants and Partnerships Manager reports to the Programme Coordinator and is responsible for overseeing grant coordination, including proposal development, donor compliance, monitoring, and reporting, as well as identifying, analysing, and facilitating business development opportunities. The position directly supervises the Partnership Officer and contributes to strengthening Tdh’s partnership management and localization strategy.

As a member of the extended Country Management Team, the Grants and Partnerships Manager participates in Country Office coordination meetings, annual review workshops, and strategic planning processes. The post holder performs their duties in accordance with the Tdh Code of Conduct, Safeguarding Policy, and other applicable organisational policies and procedures.

Job Duties & Responsibilities:

Grants Management and Donor Compliance

• Oversee the full grant management cycle, from proposal development and contracting to amendments and project closure, ensuring compliance with donor requirements and Tdh procedures.

• Maintain and regularly update the Engage360 grants platform, Microsoft Dynamics 365 donor application platform, and other relevant grants management tools, ensuring accurate and up-to-date information.

• Coordinate grant kick-off meetings, amendments, no-cost extensions, and project closure processes, ensuring effective internal coordination and communication with relevant external stakeholders.

• Ensure the systematic filing and archiving of grant documentation, including contracts, amendments, donor correspondence, and supporting documents, in accordance with internal procedures.

• Provide guidance to programme and support teams on donor compliance, contractual obligations, visibility requirements, and grant-specific procedures.

• Support audits, donor reviews, verification exercises, and compliance assessments, following up on identified actions with relevant teams.

Proposal Development and Resource Mobilization

• Identify and screen funding opportunities at country and regional levels, in coordination with the Regional Business Development Advisor and relevant internal stakeholders.

• Analyze funding opportunities against Tdh's country strategy, programme priorities, technical expertise, organizational capacity, partnership opportunities, and donor requirements.

• Lead the Go/No-Go process and prepare recommendations for the Senior Management Team (SMT) and regional office to inform funding decisions.

• Coordinate and lead the development of concept notes and funding proposals, ensuring effective collaboration among Programme, Technical Unit, MEAL, Finance, Logistics, HR, and other relevant departments.

• Coordinate proposal reviews with the regional office and HQ, as required by internal procedures, donor requirements, and the nature of the funding opportunity.

• Ensure proposals are evidence-based, technically sound, financially feasible, and aligned with Tdh's country strategy, global programmes, and quality standards.

• Maintain an up-to-date funding pipeline and proposal development calendar, ensuring effective planning and timely submission of proposals.

• Ensure the systematic filing and archiving of proposal and project documentation on SharePoint and the timely updating of relevant grants management tools.

Business Development Strategy and Donor Engagement

• Lead the development and periodic review of the Country Office's business development strategy and targeted donor engagement plan, in coordination with the Country Director, Programme Coordinator, and regional office.

• Maintain an updated donor mapping informed by Tdh's country strategy, organizational priorities, global programmes, and funding ambitions.

• Conduct ongoing donor intelligence gathering and funding trend analysis to identify strategic opportunities, emerging priorities, funding gaps, and potential sources of funding.

• Support the development and maintenance of relationships with institutional donors, implementing partners, and other relevant stakeholders to strengthen Tdh's positioning and resource mobilization efforts.

• Represent Tdh in donor, partner, and other external engagements, in coordination with the Country Director and Programme Coordinator.

• Support donor engagement through the preparation of project presentations, grant summaries, and other communication materials highlighting Tdh's expertise, programme results, and added value.

Partnership Management and Capacity Strengthening

• Coordinate the identification, assessment, selection, and engagement of local and international partners in accordance with Tdh's partnership procedures.

• Lead or support partner due diligence, organizational capacity assessments, risk assessments, and partnership documentation processes.

• Coordinate the development and review of partnership agreements, ensuring clarity regarding roles, responsibilities, deliverables, budgets, reporting requirements, and compliance obligations.

• Monitor partner performance against agreed commitments, implementation plans, budgets, and reporting schedules, coordinating with Programme, Finance, MEAL, and other relevant teams to address identified challenges.

• Support partners in understanding donor requirements, reporting procedures, documentation standards, and organizational policies.

• Contribute to partner capacity-strengthening plans, promoting improvements in grant management, compliance, programme quality, and organizational systems.

• Maintain constructive relationships with implementing partners and facilitate regular coordination and review meetings.

• Identify and monitor partnership risks, escalating significant concerns to the Programme Coordinator and relevant departments.

Reporting, Monitoring, and Internal Coordination

• Monitor grant performance against approved proposals, budgets, indicators, contractual obligations, and reporting deadlines, identifying risks and coordinating follow-up actions with relevant teams.

• Coordinate the preparation, review, and finalization of donor reports, consolidating inputs from Programme Managers, technical staff, MEAL, and other relevant departments to ensure accuracy, consistency, quality, and timely submission.

• Ensure donor reports reflect project achievements, progress against indicators, challenges, lessons learned, and Tdh's added value, approach, and technical expertise.

• Coordinate reporting with implementing partners, ensuring timely submissions and compliance with contractual obligations.

• Work closely with MEAL and Finance to ensure consistency between narrative and financial reporting and that reported achievements are supported by reliable data.

• Contribute to internal monthly and annual reporting processes and provide regular updates to the Programme Coordinator on grant performance, reporting deadlines, and compliance risks.

• Support the preparation of project one-pagers, grant summaries, donor presentations, evaluation reports, and capitalization documents.

• Maintain consolidated overviews of grant performance, upcoming deadlines, implementation risks, and reporting obligations.

Team Management

• Directly supervise and support the Partnership Officer, ensuring clear objectives, regular performance follow-up, and alignment of individual responsibilities with the overall grants and partnerships strategy.

• Provide ongoing guidance, coaching, and technical support on partnership management, partner assessments, compliance, capacity strengthening, and partnership monitoring.

• Review the quality and timeliness of the Partnership Officer's deliverables, providing constructive feedback and identifying professional development needs.

• Ensure effective planning and prioritization of the Partnership Officer's workload, with regular coordination on ongoing partnership processes, emerging challenges, and required follow-up actions.

• Conduct regular one-to-one meetings and performance appraisals, supporting professional development and accountability.

• Promote collaboration between the Partnership Officer and Programme, Finance, MEAL, and other relevant teams to ensure a coordinated approach to partnership management.

Organizational Policies

• Respects the Tdh Child Safeguarding Policy (CSP) and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CSP Focal Point with any information regarding potential breaches of the policy;

• Is aware of, abides by and promotes the practices and values set out in all other Tdh policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies.

• Undertake all other duties that may be requested by the line manager and that are compatible with the role.

Job Qualifications and competencies:

Academic Background: Master/Post-graduate from a relevant University/College in International Development, Social Sciences, Development studies or any other relevant area.

Experience: at least 5 years of experience in grants and partnerships management, proposal development, and donor engagement.

Professional Competencies:

• Strong knowledge of grant management, donor compliance, and institutional donor requirements.

• Experience in proposal development, resource mobilization, and donor reporting.

• Knowledge of partnership management, partner assessments, and capacity strengthening.

• Strong analytical, organizational, and coordination skills, with the ability to manage multiple deadlines.

• Strong strategic thinking, attention to detail, and quality assurance skills.

• Excellent communication, writing, and facilitation skills.

• Proficiency in Microsoft Office and grants management systems.

• Fluency in English, written and spoken; French is an asset.

• Ability to work well in a team, be flexible, and handle pressure.

Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

o Self-management: Manages oneself, time and priority, shows flexibility, availability and adaptability. Self-developing, Identifies and expresses development needs.

o Communication and interaction: Communicates in a clear, concise, responsible way and constructive way. Listens Actively. Shows Negotiation Skills. Manages conflict constructively.

o Teamwork: Shows solidarity. Cooperates to achieving goals. Supports and advises colleagues. Uses a collaborative attitude within and outside the department. Creates Trust.

o Mission orientation: Respects the values defined, Courage, Ambition, Respect and Commitment. Represents the Mission of Tdh and contributes to it. Acts in Tdh interest.

Technical and methodological competencies (TMC) :

o Respect for the institutional framework: Knows and respect Tdh working framework. Knows and applies the business management policies. Reports any incidents or violations. Applies security guidelines.

o Innovation & Development: Stays informed on any innovation in the field of work, contributes to their development, shares into good practices. Shares Knowledge and helps to develop colleagues.

o Quality, Monitoring & Reporting: Selects, analyses and manages information, produces high-quality reports, respects reporting guidelines. Collects necessary information for professional activities and monitors self-tasks and goals.

o Language & Computer skills: Masters language that are useful for the role: Excellent written and spoken English is required; Native Arabic speakers. Masters tools and application that are activity specific: Engage360, Microsoft Office