Executive Secretary

Job Summary

The Executive Secretary provides high-level administrative support to senior leadership, ensuring efficient operations, effective communication, and organized workflow. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Manage complex calendars, coordinate meetings, and arrange travel itineraries

- Prepare, edit, and format correspondence, presentations, and reports

- Screen, prioritize, and respond to inquiries from executives and stakeholders

- Plan and coordinate internal and external meetings, events, and conferences

- Maintain filing systems, records, and confidential information with high accuracy

- Prepare agendas, take minutes, and track action items

- Liaise with internal teams and external partners to ensure timely delivery of tasks

- Support special projects and cross-departmental initiatives as needed

- Monitor and manage office workflow to optimize efficiency

Required Qualifications

- 5-7 years of experience in administrative support or executive assistance

- Strong command of calendar management, travel coordination, and correspondence

- Excellent written and verbal communication skills

- Demonstrated ability to handle confidential information with integrity

Preferred Qualifications

- Experience supporting C-suite executives

- Proficiency in project coordination and event planning

- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools

- Comfort working in a dynamic, deadline-driven environment

Skills and Competencies

- Superior organizational and time-management abilities

- Exceptional attention to detail and accuracy

- Strong problem-solving and proactive decision-making

- Professionalism, discretion, and sound judgment

- Collaborative mindset with effective interpersonal skills

Education and Certifications

- Bachelor’s degree in Business Administration, Communications, or a related field (preferred)

- Certifications in administrative management or office administration are a plus