RECRUITMENT ASSISTANT (PART TIME)

Terre des hommes - Lausanne is seeking one qualified Recruitment Assistant Part Time based in Beirut with occasional travels to Zahle Office.

Job Purpose / Main Functions:

The Recruitment Assistant (Part-Time) will support the HR department in managing recruitment processes

for emergency projects. The role focuses on ensuring timely and efficient recruitment coordination, from job advertisement to onboarding, while maintaining accurate HR data and documentation.

Job Duties & Responsibilities:

Recruitment Support

• Draft and publish job advertisements in line with organizational standards   
• Support recruitment processes for emergency projects in a timely and efficient manner   
• Manage applications through the ZenHR platform.  
• Review applications and conduct initial shortlisting based on job requirements
• Prepare and share HR longlists with the recruitment committee
• Ensure proper documentation of screening outcomes 
• Coordinate with the recruitment committee throughout the selection process    
• Liaise with HR team members (HR Assistant and HR Officer) to support the finalization of recruitment procedures   
• Schedule interviews, written tests, and ensure timely communication with candidates

Onboarding Support

• Assist in preparing onboarding documentation for selected candidates  
• Coordinate onboarding steps with relevant departments to ensure smooth integration of new staff

HR Systems & Data Management

• Update and maintain staff information on ZenHR  
• Ensure HR data is accurate, complete, and regularly updated

Filing & Archiving

• Support proper filing and archiving of HR-related documents (soft and hard copies)
• Maintain organized and accessible HR records

OTHER DUTIES

• Undertake all other duties that may be requested by the line-manager and that are compatible with the job.

ORGANISATIONAL POLICIES

• Respects the Tdh Child Safeguarding Policy (CSP) and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CSP Focal Point with any information regarding potential breaches of the policy;

• is aware of, abides by and promotes the practices and values set out in all other Tdh policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies .

Job Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 1 year of relevant experience in recruitment.
• Familiarity with HR systems.
• Experience in NGOs or emergency response contexts is a plus .

Professional competencies:

o   Knowledge of basic HR functions.

o   Knowledge of Lebanese Labor Law

o   Knolwedge of recruitment activities

Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

o  Self-management: Manages oneself, time and priority,

shows flexibility, availability and adaptability. Self-developing, Identifies

and expresses development needs.

o  Communication and interaction: Communicates in a

clear, concise, responsible way and constructive way. Listens Actively. Manages

conflict.

o  Teamwork: Shows solidarity. Cooperates to achieving

goals. Supports colleagues. Uses a collaborative attitude within and outside

the department. Creates Trust.

o   Mission orientation: Respects the values defined,

Courage, Ambition, Respect and Commitment. Represents the Mission of Tdh and

contributes to it. Acts in Tdh interest.

Technical and methodological competencies (TMC) :

o   Respect for the institutional framework: Knows and respect Tdh working  framework. Knows and applies the business management policies. Reports any incidents or violations. Applies security guidelines.

o   Innovation & Development: Stays informed on any innovation in the field of work, contributes to their development, shares into good practices. Shares knowledge and helps to develop colleagues.

o   Quality & Reporting: Manages information and staff data, generates reports and respects reporting guidelines. Collects necessary information for professional activities and monitors self-tasks and

goals.

o   Language & Computer skills: Proper usage of languages that are useful for the job: English and Arabic. Good writting skills. Proper usage of tools and application that are activity specific: Microsoft office.

Other Skills:

o   Strong organizational and administrative skills.

o   Proficiency in MS Office (especially Excel).

o   Good communication and interpersonal skills.

o  Fluent in Arabic; working knowledge of English required.