Logistics Officer

Terres des hommes - Lausanne is seeking a qualified Logistics Officer based in Beirut for the implementation and supervision of all logistics activities in TDH. 

Main Responsibilities

Under the direct supervision of the Senior Logistics and Security Manager, the Logistic Officer will be responsible of the implementation and supervision of all logistics activities in TDH.

In compliance with Tdh / Programmes / Donor’s policies and principles, he/she will be responsible for the smooth running of the following activities:

• Procurement

• Stock and assets management

• Premises management

• HR management of the staff under his / her supervision

Specific responsibilities

Procurement

• Ensure all procurement processes comply with Tdh procedures and donor requirements.

• Support the development, implementation, and regular update of procurement plans in coordina-tion with program teams.

• Prepare, launch, and follow bidding processes for purchases under base-level responsibility.

• Conduct market assessments and maintain updated supplier lists and price catalogs.

• Ensure proper documentation, filing, and traceability of all procurement files.

• Follow up on purchase requests, quotations, purchase orders, and deliveries.

• Maintain a weekly procurement tracker and share updates with relevant teams.

• Ensure "best value for money" principles are systematically applied.

Stock and assets management

a- Stock management :

• Ensure stock reconciliation with program outputs (donations, distributions).

• Ensure goods physical management (warehousing, manage the flow of merchandise).

• Guarantees the traceability on all stock movements by ensuring that all documentation linked to stock is complete and correct (validations, forms, etc …).

• Oversees, analyzes the monitoring of consumption, guarantees the absence of stock outs.

• Ensures the archiving of all documents related to stock management.

• Ensure regular inventories, update of stock management tool and stock reports.

• Ensure adequate buffer stock levels based on operational needs.

• Prepare and submit inventory reports on time.

b- Assets :

• Implement Tdh equipment management procedures (tagging, tracking, maintenance).

• Maintain updated equipment/asset list and ensure accurate assignment forms.

• Support the identification of equipment needs for programs and office.

• Monitor equipment performance, maintenance, repairs, and replacements.

• Ensure IT devices are inventoried, tagged, and registered on SharePoint as applicable.

• Support annual asset inventory and contribute to yearly asset disposal plan.

Premises management :

• Assist in the identification and assessment of office and storage premises.

• Support maintenance works (electricity, plumbing, safety installations, etc.).

• Ensure that premises have adequate functioning utilities and fire/safety equipment.

• Support office moves, setup, and refurbishment activities.

• Monitor cleanliness, lighting, power backup, and general functioning of office spaces.

HR management :

• Follow up with the logistics team under his/her supervision.

• Supervise the logistics team under his/her supervision.

• Conduct annual evaluation for members of the logistics team under his/her supervision.

• Participate in formal team meetings at regular intervals.

Logistics Documentation & Compliance

• Ensure logistics documents are archived systematically (soft and hard copies).

• Ensure templates and SOPs are used consistently and correctly by all staff.

• Participate in internal control checks and support corrective measures.

• Assist in preparing logistics documents for audits.

• Ensure full compliance with internal rules and donor regulations.

Coordination & Support:

• Ensure smooth coordination between logistics, programs, and support departments.

• Participate in weekly logistics meetings and report progress/issues.

• Flag challenges, delays, and risks to the Senior Logistics & Security Manager.

Reporting:

• Produce weekly procurement tracker updates for delegation-level consolidation.

• Submit monthly stock reports, asset updates, and procurement documentation.

• Report bottlenecks, procurement delays, or risks to the Senior Logistics & Security Manager.

• Contribute to donor reporting for logistics components as required.

Other:

• Support in Drawing up and monitoring the logistics budget in compliance with Tdh’s policy.

• Any other Business asked by the Senior Logistics and Security Manager.

Skills

Reference document: Tdh competence framework

This function requires mastery of Fundamental Personal, Social and Leadership (CPSL), Technical and Methodo-logical (CTM) and Managerial and Strategic (CMS) skills.

Of which particularly

1. Communicates in a clear, concise, and responsible manner.

2. Builds relationships of trust with internal and external stakeholders.

3. Respects institutional values, processes, and compliance requirements.

4. Demonstrates autonomy within delegated responsibilities.

5. Manages time, priorities, and meets deadlines reliably.

6. Shows determination, initiative, and proactive problem-solving.

7. Demonstrates flexibility and adaptability to operational needs.

8. Contributes to translating logistics priorities into clear operational actions.

As well as the following specific "Business" skills:

Reference document: Business Skills Framework (CME)

1. Has solid understanding of PCM and integrates logistics planning into project cycles.

2. Has working knowledge of donor requirements related to procurement, stock, and asset man-agement.

3. Performs basic logistics risk analysis related to procurement, market dynamics, stock, and oper-ational constraints.

4. Analyzes and synthesizes logistics data for reporting and decision-making.

5. Understands operational context and adjusts logistics planning accordingly.

6. Responds effectively to urgent or increased procurement needs in dynamic operational situa-tions.

Requirements

Education & Experience:

Bachelor’s degree in logistics, supply chain, business administration, or related field.

Minimum 3 years of experience in a similar position.

Good knowledge of procurement procedures and compliance.

Strong understanding of procurement systems and documentation.

Proficient in MS Office (Excel, Word, SharePoint).

Experience with asset and stock management tools.

High attention to detail and strong organizational skills.

Ability to prioritize and manage multiple requests.

Good communication skills and teamwork spirit.

Integrity and commitment to compliance.

Experience in donor procedures (ECHO, OCHA, SDC, UNICEF, etc.).

Languages Native Arabic, Fluent in English.

IT Knowledge Mastery of the usual tools