Accounts Payable Supervisor

Job purpose

The Accounts Payable Supervisor analyzes and consolidates financial data and transactions to generate accurate, regular reports, ensuring timely processing across the AP cycle and adherence to internal controls and policy standards.

Key Responsibilities

- Oversee the full AP cycle (invoice receipt, verification, approval, and payment).

- Ensure all invoices are matched with purchase orders and receipts (3-way matching).

- Monitor payment schedules to ensure vendors are paid on time.

- Maintain strong supplier relationships and resolve payment discrepancies.

- Handle escalations related to late payments or disputes.

- Reconcile vendor accounts regularly.

- Ensure compliance with company policies, accounting standards, and audit requirements.

- Implement and maintain internal controls to prevent errors or fraud.

- Support internal and external audits by providing required documentation.

- Prepare AP aging reports and other financial reports.

- Reconcile accounts payable balances and investigate variances.

- Assist with month-end and year-end closing activities.

- Identify opportunities to streamline AP processes and increase efficiency.

- Support automation initiatives (ERP systems, invoice scanning, etc.).

- Maintain accurate documentation of processes and procedures.

- Collaborate closely with Procurement, Finance, and Treasury teams.

- Ensure alignment between purchasing, receiving, and payment processes.

Key Accountabilities

- Maintain accounts payable files and records.

- Prepare monthly financial and management reports for the Accounting Manager, and monthly payable reports for both internal (employees) and external (suppliers) accounts.

- Manage the Cost Center for all projects.

- Coordinate with all departments to gather expense information on a regular basis.

- Review and approve all suppliers’ invoices.

- Review and approve all company extracts as required.

- Ensure compliance with tax policies and obtain approvals from the Financial Manager and Legal Department.

- Attend monthly meetings with the Finance team or as needed.

Qualifications & Experience (Competencies Required)

- Bachelor’s degree in Finance/Accountancy

- Professional experience of 7–9 years

- English proficiency is a must

- Excellent verbal and written communication skills

- Computer skills

- Strong soft skills