Finance Assistant - Part Time

Terre des hommes - Lausanne is seeking a qualified Finance Assistant based in South.

Job Purpose / Main Functions:

Overall objective: To support the efficient and effective operations and delivery of Tdh’s programs in the South of Lebanon, in line with Tdh’s standards, policies and procedures, and based on a proactive and collaborative way of working with all departments. He/she reports to the Senior Finance Officer.

Job Duties & Responsibilities:

National Duties:

• Process payments related to the delegation and cannot be done in other bases

• Coordinate with the bank on issues related to payments and cash transfers

• Coordinate the payroll payment

• Assist the Senior Admin Officer with the audit requirement

Cash Management:

• Leads the complete cash management process including payments, working advances, reimbursements, transfers, bank cheques, translation of key documents, in line with delegation procedures and as needed in Tyr Base

• Responsible for the effective management of petty cash in Tyr Base

Accountancy:

• Contributes accountancy information regarding petty cash to the Senior Finance Officer in Tyr Base.

• Scanning of all accountancy and supportive documents and upload to SharePoint.

Reporting External:

• Support financial reporting requirements to the Senior Finance Officer.

Audit and Control:

• Assist the Senior Finance Officer as needed by providing information for audit and control purposes.

General Management:

• Ensure clear positive communication with all TDH team members.

• Respect budget information that is given and constantly work to reduce costs and improve the quality of purchases related to this role.

• Maintain a high level of organization and ensure effective time management to meet deadlines and support the smooth operation of the finance team

Organizational Policies:

• Respects the Tdh Child Safeguarding Policy (CSP) and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CSP Focal Point with any information regarding potential breaches of the policy;

• Is aware of, abides by and promotes the practices and values set out in all other Tdh policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies.

Other:

• In the event of an emergency, the Finance Assistant may be required to work outside of standard working hours and be flexible to changing priorities to ensure timely financial support for emergency programs. Additionally, the Finance Officer may be required to travel to the field offices as needed to provide on-the-ground financial assistance and ensure the smooth implementation of emergency financial operations.

Job Requirements

Academic Background: Accountancy Diploma or any relevant experience, Bachelor degree in Finance is an added value

Experience: 2 years experience in relevant position, preferably in NGOs

Professional competencies:

• Knowledge of basic bookeeping and financial operations is strongly desired.

• Prior experience with donor-funded reform programs preferred, but not required.

• Strong organizational skills, rigorous attention to detail, and problem-solving abilities needed to perform effectively in a demanding position.

Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

• Self-management: Manages oneself, time and priority, shows flexibility, availability and adaptability. Self-developing, Identifies and expresses development needs.

• Communication and interaction: Communicates in a clear, concise, responsible way and constructive way. Listens Actively. Shows Negotiation Skills. Manages conflict constructively.

• Teamwork: Shows solidarity. Cooperates to achieving goals. Supports and advises colleagues. Uses a collaborative attitude within and outside the department. Creates Trust.

• Mission orientation: Respects the values defined, Courage, Ambition, Respect and Commitment. Represents the Mission of Tdh and contributes to it. Acts in Tdh interest.

Technical and methodological competencies (TMC) :

• Respect for the institutional framework: Knows and respect Tdh working framework. Knows and applies the business management policies. Reports any incidents or violations. Applies security guidelines.

• Language & Computer skills: Masters language that are useful for the job: Good spoken and written Arabic and English. Masters tools and application that are activity specific: Computer literacy (MS Word, Excel, internet navigation, etc.)

Other Skills:

o Ability to work within a team to support project objectives and priorities.

o A diplomatic attitude and demonstrated professionalism interact with senior contacts.

o Demonstrated commitment to ethics, transparency, and accountability in program implementation.

o Able to work under pressure

o Attentive to details

o Hard worker and committed

o Transparent and trustworthy